Software development and manufacturing have been transformed by kanban, a visual management method. However, did you realize that it can also greatly increase the effectiveness and openness of your HR department?
Kanban: What is it?
Kanban emphasizes process visualization, work-in-progress (WIP) limitation, and ongoing process improvement. For example, “To Do,” “In Progress,” “Review,” and “Done” are columns on a board that reflect the various stages of a project. As tasks are completed, they are transferred across the board and symbolized by cards.
How Kanban Benefits HR
Recruitment
Simplified hiring procedure: Use a Kanban board to monitor applicants as they move through the application, screening, interview, offer, and onboarding phases.
Shorter time to hire: Visualize bottlenecks and pinpoint places where the hiring process needs to be improved.
A better experience for candidates: Candidates should be informed in a clear and transparent manner about the status of their applications.
Onboarding
Organized onboarding procedure: Make sure that new hires have a seamless and reliable onboarding experience.
Enhanced involvement of employees: Monitor the accomplishment of onboarding assignments and give new hires prompt assistance.
Performance Management
Put performance goals into visual form: Monitor staff members’ progress toward objectives and spot any obstacles.
Encourage frequent feedback: Schedule and monitor performance reviews and feedback sessions using Kanban.
Learning & Development
Oversee training initiatives: Keep tabs on staff involvement in training programs and completion rates.
Determine the necessity for training: Examine training data to find areas where staff growth needs to be improved.
Employee Relations
Track employee issues: By viewing the status of each issue, you can effectively monitor and address employee complaints.
Putting Kanban into Practice in HR:
- Describe your workflow: List every step that each HR process entails.
- Make a board for Kanban: To see the workflow, use a board, either digital or physical.
- Work-in-progress limitation: Establish WIP caps for every phase to avoid overload and enhance concentration.
- Imagine your progress: Update the board frequently to show each task’s progress.
- Always strive for improvement: Examine the Kanban board frequently and note any places where your HR procedures need to be improved.
HR Kanban Tools
- Trello: A flexible and easy-to-use application for setting up and maintaining Kanban boards.
- Jira: A strong Kanban feature-rich project management application.
- Monday.com: A tool for visual workspaces that lets you make personalized Kanban boards.
